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Time & Attendance

Smart Tools Keep Everyone On Time

Your managers forecast, plan and schedule—then work happens. The dynamic nature of service businesses means managers need smart tools that automate many of the day-to-day functions so they can address the changes that inevitably arise.

Having real-time visibility with your Time and Attendance system simplifies the running of your business. Whether it's who’s on the clock now, alerts when team members are late or need breaks, someone is on overtime coupled with Smart Time Clock technology that automates and ensures work rule compliance, your job is made easier. Less last-minute rushing and wasted time. More up-to-the-minute information for smarter decisions about your business wherever you are, all happens in real time.

Keep Smarter Time

To manage labor effectively, managers need real-time information throughout the day. Our Smart Time Clock technology is continuously communicating with our Time & Attendance system so managers have all the information they need to keep costs in line.

Legislative and union work rules can be configured and managed automatically through the time clock, so managers can focus on connecting with customers and staff rather than worrying about compliance. When punch errors happen, they can be fixed immediately – before payroll closes – eliminating the hassle of back pay.

With partners in over 100 countries worldwide, our Smart Time Clock functions in multiple languages and assures the privacy of all data with EU Safe Harbor certification.

Key Benefits of the UniFocus Smart Time Clock:
  • Know who is on the clock at all times
  • Automate punch approvals based on company policy and management parameters
  • Keep labor costs in line with visibility to who is approaching overtime
  • Fix punch errors when they happen to ensure payroll accuracy
  • Automate work rules to avoid costly compliance fees
  • Deliver important messages to every team member when they clock in or out
Smart Time Clock Features:
  • Desktop, mobile, or smart time clock hardware
  • Multiple verification types: biometric, video, magnetic swipe, pin code, and proximity reader
  • Up-to-date software technology that can operate with all work rule requirements (i.e., lockouts, grace period, tip reporting, punch warnings)
  • Available to employees in the languages they speak
  • Customization and flexibility to meet unique business needs

Smarter Management Saves Time And Money

The Manager Portal brings together data and analysis that lets manager see labor performance as they manage through each day. Managers can see who is at risk of overtime and adjust schedules to keep labor costs in line. They can see clearly how they are performing against plan, so they can make decisions to get back on track and communicate changes in plans to leadership. With ongoing use, the Manager Portal becomes a tool that helps managers continuously improve labor management.

Attendance Data Guides Smarter Decisions

Our Attendance Dashboard gives managers in-depth insights to better manage your teams. They can see trends and analysis of absenteeism, missed punches and more—by property, department, and employee. Access employee attendance scoring with built-in disciplinary actions. Track benefit accruals and overlay pay dates and holidays. Fix timecard errors quickly so payroll is correct and backpay is avoided.

Smart Tools For Managers And Team Members

The UniFocus mobile app makes it easy for your team to manage their work lives the same way they manage the rest of their lives—from their phones. Managing schedules is easier for everyone with fewer errors because digital requests never get lost. Messaging tools keep your team connected. Managers have smart tools with real-time information and alerts that make shifts run more smoothly.

Tools for Managers
  • Approve schedule changes and requests from anywhere
  • Broadcast and fill open shifts quickly without leaving the floor
  • Know who is on the clock at all times
  • Get alerts when team members are late clocking in/out or need breaks
  • Contact team members quickly and easily directly through the app
Tools for Team Members
  • View schedules anytime, anywhere
  • Update availability and submit time-off requests
  • Request shift changes or swaps
  • Track status of schedule requests
  • Review timecards and submit corrections
T&A

Time Management with Smarts

Automatic Scheduling

Best-in-class time and attendance tools make timekeeping a breeze for managers and employees. Reclaim time with automated day-to-day functions and work rule compliance. Real-time data informs decisions and better decisions make better managers.

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Complex Work Rules Made Simple

Labor & Union Compliance

Legislative and union work rules flow through the time clock system. Real-time alerts flag team members who are late, need breaks, or enter overtime and provide suggested corrective actions, based on your company’s policies. Managers have all the information to make the best decisions at the moment. No more waiting for periodic reports.

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Manage Attendance from Any Device

Mobile Timesheets & Forms

Untether yourself from a desktop with the UniFocus mobile app. Managers have access to everything they need to manage schedules, shifts and team communications. Real-time fixes to payroll and compliance issues make time management a breeze. See employees that are eligible for the shift and don't risk overtime or fair work rule penalties.

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Employees Stay Connected on Their Devices

Mobile App

With their own access to the mobile app, employees stay connected in their pockets. Employees can clock in and out from their smartphones. Teams can access schedules, update availability, request changes and pick up shifts. Let employees swap shifts with eligible team members with manager approval. If someone calls in sick, find a qualified replacement at the click of a button.

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Manage All Punches in One Place

Integrated Time Clocks

No matter where an employee clocks in, all the data comes together in the UniFocus time and attendance platform. In real time, see who is coming in, on the clock, on break, skipping their break or clocked out. UniFocus’s integrated time clock system keeps managers on the floor while smart clock technology manages variances in the background for when managers are ready to review and flagged so they’re easy to see.

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Smart Time Clocks

Accurate Data

Technology that functions like a supervisor. Staff working multiple jobs in a day, have their hours automatically assigned to the appropriate labor category. Punch corrections and anomalies are automatically tracked paperlessly. Smart time clocks go beyond basic terminals, offering multiple ways for employees to clock in and out. Eliminate buddy punching using biometrics, cameras or swipe cards to ensure the integrity of the process.

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Reclaim Your Time

Perfect Payroll

What if we told you your payroll was already done? Each punch is accurately recorded and employee hour data flows into your payroll report. All you need to do is review, make adjustments where needed and voila! Payroll is ready to be sent to your payroll provider from the UniFocus system (we love integrations). It is that easy - now if only everything could be so simple.

The Tools, Training And Expertise You Need For Smarter Labor Management

We give your managers what they need to make better decisions. Our unique platform uses smart technology to automate everything from planning and scheduling to managing time and attendance. Our solutions are designed to give them the real-time information they need to manage more effectively—from anywhere. They can do more with the staff they have—and get the feedback they need to enhance your customer’s experiences while working smarter. The result? Your managers improve your business.